Time managing, such essential especially in today’s society. I have tried many methods to organize my days, be productive, and have enough time for my family and myself. Block scheduling has worked for my family of 6 and it has also helped my mumpreneur lifestyle.

Lets jump in to it. Here is a quick guide on how to apply this method to your life.

You might be asking what is a block schedule, and the short answer is that instead of having a day filled with multiple small tasks here and there, you group them and dedicate particular time to one task. For example, if I must make five calls a day, go to the bank, pick up some groceries, answer emails, cook dinner, and have a meeting. I will group in a block all the tasks that involve going out of the house, then emails and calls will be in another block, and finally cooking and preparing for the next day will go on another one. So, you get the idea?

Time blocking allows you to plan your entire day, not only by telling you what you need to do but when you are supposed to get it done. You will dedicate blocks of time for specific tasks and responsibilities.

Having a block schedule has many benefits. You can add every activity of your day and keep track of how much time you dedicate to each. It works, especially when you feel like your day is full of little interruptions. By saving a specific time of the day to activities like answering emails, you do not need to pay attention to your inbox during the rest of the time. Schedules have a reason to exist. If you do not control your schedule, your agenda will control you.

Contrary to what many think about having a schedule, you can make it as flexible as you need. For example, add blocks of time to relax, have family time, or do nothing. You decide how many hours each block lasts, the name of the block, and so on. Personalize your calendar to boost your productivity.

When you have kids, managing time becomes a necessity. With a family of 6, scheduling has been a lifesaver. My day must have enough time to feed my kids, get them ready, do homework, do the errands, organize the house, answer emails, make calls, get work done, and make some time for myself. As you can see, it takes organization and knowledge of where you invest your time and how long does it take you to complete specific activities. It would be best if you also focused on getting things done.  

I believe this method’s main advantage is that it will force you to work on the specific task you have ahead fully. Focus on a single task rather than work across many, and trying to solve more than one problem, guarantees you will move forward and not feel overwhelmed.

5 simple steps to build your block schedule

If you are unsure how to start with this fantastic method to manage your time, here are some essential tips that will help in the process.

1. PRIORITIZE

First, you need to know why you are making a schedule. Is it because you are spending too much time at the office and not getting work done? Or do you want to get home on time for dinner and bedtime routine? Maybe you want to have enough time to work out and go out for a walk. Whatever reason you have, you must know what activities have a high priority and build your schedule around them.

2. KNOW YOUR ROUTINE

Start writing your everyday routine, from morning to night, everything you need to get done. The more specific your schedule is, the more control you will have over your time. Start building blocks. Once you identify the tasks you need to do, it will be easier to group them.

3. INCLUDE BOTH MEANINGFUL AND STRIGHTFORWARD TASKS

Once you recognize your priorities, for example, if you have taken care of spending family time, now it is time to find the balance between the most important work you need to get done. Ideally, you should schedule it at the time of the day when you have more energy or time to focus. But other tasks must have their time, too, such as reading your emails, following up on paperwork, or any other time-consuming task.

4. HAVE TIME FOR LEARNING, RELAXATION, BREAKS, AND FREE TIME IN BETWEEN BLOCKS.

We need to be realistic about our goals, I am not a machine, and even machines need some time off to continue working. You must schedule a time to rest and to switch from one task to the next. To be productive, you need to achieve all types of goals. For example

5. BE REALISTIC AND REVISE AS MUCH AS NEEDED.

Scheduling can be a helpful tool to organize our lives, but it can also make us feel like we need to run from one task to another to complete our list of duties. My advice is to be flexible with your schedule and not feel frustrated if your day does not go as planned. Being flexible is necessary to have a realistic plan for your day. Many of us do not have the same activities every day and need to adjust schedules weekly. Give it time, and you will master this method and control your time and calendar.  

There you have it, a new way to tackle every day and manage your time. I know how hard it can get to make time and feel productive. But trust me, it is possible. You just need to focus and follow through with your plan.